TCC Health Services invites qualified and experienced individuals/firms to submit proposals to perform Grant Evaluations. See below for scope of services. Bid submissions are to be sent to the attention of: Ashley Powe, Division of Wellness and Prevention, Department Director, Tanana Chiefs Conference Health Services, 2175 University Ave. Suite 200, Fairbanks, AK 99709, or via email to: ashley.powe@tananachiefs.org. Deadline for submitting bids shall be no later than 4:00 PM on September 27, 2024.
Scope of Services
Tanana Chiefs Conference Health Services Department of Wellness and Prevention (DWP) invites qualified and interested Grant Evaluators to submit proposals for providing grant evaluation services.
Services include data compilation and analysis related to tracking trends over time in key wellness and prevention issues and intervening variables for the DWP’s various federal and state grants within the TCC region. The proposals include supporting existing programs or new project development. The Contractor selected will collaborate with DWP staff to collect data and information for grant reporting as well as evaluate the best practices approaches and sustainability of the programs implemented.
The evaluation measures will include both process and outcome data requirements. The evaluator will assist in: developing evaluation and strategic work plans, facilitating local training on data collection/needs, ensuring fidelity awareness, and completing required reports in a timely manner. In addition, the evaluator will help the DWP staff, as requested, in planning for survey dissemination and other events/activities with DWP’s service delivery team.
Specific tasks include:
- Working closely with project staff and identified members of the TCC community to assist in developing a detailed evaluation plan that includes tracking goals and objectives, required performance measures for infrastructural and service-related activities, and local performance assessment.
- Offering technical assistance and support to staff to help achieve the program’s goals and objectives.
- Analyzing participant-level data using descriptive statistics and analysis of variance or co-variance to account for sources of variability, such as age, location, or service usage.
- Collecting systems-level data throughout the project, analyzing it with descriptive statistics, and delivering quarterly program progress reports to the Department Director, key Wellness and Prevention staff, and SAMHSA. These reports will evaluate the achievement of relevant process and outcome objectives.
- Creating reports and data fact sheets as requested by DWP staff for multiple target
The individual or firm will conduct data collection and analysis using a variety of methods. These include retrieving archived program information, staff activity logs, village trip reports, clinical records, state and regional data, brief self-report surveys, focus group feedback, and maintaining regular communication with program staff.
The goal of evaluation is to use compiled data to inform decisions, and also to show trends, gaps, and needs in our communities. Our intention is to increase awareness and enhance the capacity of our community to prevent and sustain themselves.
Each bidder shall thoroughly examine the contract documents. The failure or neglect of a bidder to receive or examine any contract document or any part thereof shall in no way relieve it from any obligations with respect to its quote or to the service contract. No claim for additional compensation shall be allowed which is based upon a lack of knowledge of any contract document.
Proposal Requirements
Proposals submitted in response to this RFP should be comprehensive and structured to provide a clear understanding of the capabilities and approach of the proposing firm. Each proposal shall include a technical proposal and fee proposal.
Statements of Qualifications and Proposals should include the following:
- FIRM HISTORY – Describe the history and size of the firm, including its form as a sole proprietor, partnership, or corporation, as well as its growth history and staff tenure;
- FIRM’S EVALUATION EXPERIENCE – Describe the firm’s expertise in the evaluation of healthcare grants. Include the success rate of submitted applications;
- REFERENCES – Provide references and contact information for three previous projects;
- AVAILABILITY OF STAFF – List availability of designated staff;
- CONTACT INFORMATION FOR FIRM – Provide all relevant contact information for the firm, including the office location that will be responsible for this contract;
- TRIBAL INVOLVEMENT – Describe experience working with Tribal Governments or TCC or other Alaska Native organizations, Nations, Tribes, or communities, and examples of Alaska Native or American Indian involvement on previous projects, and;
- PROPOSED PRICES/COSTS – Detail the firm’s proposed prices/rates with consideration of the term of the contract (see Term above).
- For any services performed in Fairbanks, TCC requires a current State of Alaska and City of Fairbanks business license.
TCC reserves the right to reject any or all proposals for budgetary, conflict of interest, past performance, federal contract disbarment, or other reasons.
Each proposal should be formatted as a single PDF document, ensure that all information is accessible and easily navigable. The document should include a table of contents and each section should be clearly labeled to facilitate quick reference.
Through the narrative of your proposal, your firm should convey not only its technical competence to execute the work detailed in the Scope of Work, but also its commitment to maintaining a collaborative relationship with TCC and other stakeholders throughout the course of this agreement.
Proposal shall be submitted via email by the deadline specified in this RFP. It is crucial that proposals are comprehensive, addressing all sections outlined in this RFP, as incomplete submissions may not be considered.
Please direct any questions regarding this project to Attention: Ashley Powe, Wellness & Prevention Department Director via email at ashley.powe@tananachiefs.org.